FAQ - Frequently Asked Questions
Here you can find questions and answers regarding IMDS content and usage in several categories. To see the content of each category and to read the answer to a question, please click on the category/question to expand the content.
You find OEM-specific IMDS documentation for suppliers in the Help category "OEM Specific Information" (no longer under FAQ).
E/E components / Recommendation IMDS019
What is the position of the IMDS Steering Committee towards companies in electronics that have never created an IMDS entry?
What should I know about reporting Electric/Electronic Components and the Recommendation 019? --------------- This Recommendation is currently under revision - updated content will be provided soon. -----------
In order to accelerate the phaseout of IMDS Recommendation 019 semi-components, the IMDS Steering Committee agreed to deactivate the concerned published datasheets. Background information on the change can be found here:
Please be informed that the IMDS Steering Committee has reached an agreement together with the supplier associations to deactivate the IMDS Recommendation 019 semi-components with IMDS Release 13.0, which is planned for May 19th, 2021:
- Together with IMDS Release 13.0 the Rec019 Semi-component MDSs (SMDSs) will be deactivated. Therefore, these cannot be found in the MDS Search screens for referencing in new MDSs. The current standard behavior of IMDS Check Procedure applies.
- For any released MDS containing direct references and/or sub-references to a Rec019 SMDS, a Warning message will be triggered.
- When creating a new version of own MDSs or copying an MDS direct Rec019 SMDS references will be replaced by a placeholder MDS that needs to be exchanged with another MDS.
- Please start as soon as possible to request MDS updates from your suppliers and sub suppliers. At the same time, please start to update your own MDSs with references to Rec019 SMDSs. A Warning message for direct Rec019 SMDS references in own MDSs has been implemented in the IMDS check procedure to inform you about such references.
The answer to this question is described in this document.
Please keep in mind, that these MDSs will only ba available until May 19, 2021 (IMDs Release 13.0). After this date, these MDSs can no longer be referenced in new MDSs. They remain referenced in existing MDSs prior to IMDS Release 13.0.
It will be reworked by the IMDS Steering Committee and the supplier associations in order to give guidance to the electronics industry. Appointments have already been set up by these parties. The current document can still be found in IMDS but is labelled “under revision”.
The IMDS Steering Committee is in continuous discussion with supplier association representatives. In these discussions a priority list of supportive tasks has been elaborated. These are currently under review by the IMDS Steering Committee.
For example, a new enhancement for reporting identical components (resistors, capacitors) from different suppliers in one MDS (Multi-sourcing) is planned.
Furthermore, for legacy data (not produced anymore) the Spare Part Flag is planned to be used to allow further referencing in these cases.
Further support will be given by a planned Working Group with representatives from the IMDS Steering Committee/AIAG/CLEPA/JAPIA/ZVEI in order to prepare a more comprehensive set of collaborative reporting guidelines for the electronics sector.
In addition to these supportive measures, a Warning message for direct Rec019 SMDS references in own MDSs has been implemented in the IMDS check procedure to inform you in advance about references which need to be replaced.
What is the position of the IMDS Steering Committee towards
companies in electronics that have never created an IMDS entry?
It’s the responsibility of the sourcing company to cascade the IMDS requirements.
If companies chose a supplier that is unwilling to provide the IMDS data then these companies should make sure that the supplier is able to provide them enough information to enable them to create an IMDS datasheet, describing all of the material categories, GADSL substances present and application codes present.
If a company is unable to get this information from the supplier, then it is unable to use the parts of this supplier as there is no evidence that it meets legal compliance.
The two subclassifications 8.1 and 8.2 will be deactivated together with the rollout on IMDS Release 13.0 May 19, 2021.
To avoid further use of Rec019 SMDSs throughout the supply chain, the Warning would be changed to an Error for Rec019 SMDSs in foreign and own MDS references. A date for this change has not been fixed yet. The IMDS Steering Committee is in communication with the supplier associations and will inform as soon as there will be any decisions.
--------------- This Recommendation is currently under revision - updated content will be provided soon. -----------
Material Data for Assemblies - Cooperation between ZVEI and the Automotive Industry on the declaration of material data (2012)
Why don't we report Electric and Electronic Components as we would any other part?
You can report Electric and Electronic Components as you would any other part with a full Bill of Material (BOM). However, reporting of electric and electronic components does provide a unique set of issues:
- Automotive electronics is <3% of electronics business
- Majority of parts are <3g
- Parts comprised of:
– Many mixtures of materials
– Materials hard to classify (ex. Epoxies, conductive adhesives..)
– Very slight variations within component ‘classes’
For that reason, the Steering Committee in conjunction with the electronics suppliers developed Recommendation 019 in 2003 and provided a "modular" approach to electric/electronic component reporting. This Recommendation has been updated periodically since then and the latest revision (August 2010) was developed to meet the new application code requirements for Lead. Information provided here is to expand on the information in Recommendation 019 which can be found, along with the other recommendations, on the Recommendation link after login.
Why did there need to be such a large change in Recommendation 019?
The biggest driver for the change was introduction of new application codes for lead. This has been detailed in: IMDS Steering Committee Documentation about the application code changes
Due to the changes in application code, it was decided that if the reporting was changed to a module approach the reporting requirements could still be met. Reporting requirements could not be met with the existing approach.
Additionally, due to changes in technology, some of the existing materials were no longer relevant.
Why can I only use the materials as part of the semi-component and not separately?
These materials represent substances found in components and are not suitable for use by themselves.
What are the requirements for using these semi-component modules?
These modules were developed to make it easier for electric and electronic assembly suppliers to report. HOWEVER, EVERY SUPPLIER WILL STILL HAVE TO COLLECT THE DATA.
As it says in Recommendation 019:
"If these modules are intended to be used in an MDS, the supplier must have obtained evidence per REC001 Section 3.1 (General Reporting) from the sub-tier suppliers that all materials meet the predefined material descriptions and ranges of the standard materials. Upon special request by the customer, the supplier utilizing the IMDS reporting has to prove per evidence that he has collected all material data from its sub-tier levels (REC001 Rule 5.2.D). Any use of standard materials does not substitute the supplier's mandate to track and gather all necessary material information along the total sub-tier supply chain. This mandatory process of material tracking and obtaining must be proven to be in full compliance with legal requirements, which are defined e.g. in European 2005/EC (Type Approval Directive)."
"If the substance composition of a component is not covered by one of the standard modules, the respective component has to be reported individually. This e.g. has to be done if GADSL substances which are not disclosed in the standard module are contained above the appropriate thresholds. It also is the typical situation for mechanical parts such as screws, cooling sheets, wiring, etc. Mechanical parts must be reported separately according to REC001."
Do I have to resubmit my previous parts?
The answer is "it depends". If your part is going to be on a vehicle going for a new type approval, then yes, you will have to resubmit to the new application codes and the new structures. Your OEM will indicate that this needs to be done and the information should cascade through the supply chain and your customer should make a special request on a specific part number.
Otherwise you shouldn't have to - providing the part number remains the same.
I need to update an existing MDS. Can I use the old structure and application codes?
The answer is "it depends". If any of the following is true, you will need to submit using the new module structure and the new application codes:
- This is a new part number to your customer meaning a new ID is required. (This is written from the OEM perspective and according to change management, new part number to customer means new IMDS ID).
- You "update" using copy/copy (version 1 or .01 always is considered a new ID)
- You "update" using copy/new version but your component has IMDS Committee materials attached to the top node and get an error because they are "hidden" and can no longer be used.
Example where you can still use the old application codes: You have a Carry over part (same part number), not being used in a new type approval, and you are changing something mechanical such as a connector so the now "hidden" materials are not attached to the top node and have used copy/new version.
I cannot use the modules and have to create my own materials. My materials are difficult to classify. Is there any guidance?
Recognizing that some of the electric/electronic materials are difficult to classify, there is a special rule for materials going into electronics parts weighing less than 5 grams:
- May be reported using material classification 8.1
- Standard material numbers, symbols, and norms/standards can be simplified per REC001 as shown in Section 4.4.2E, 4.4.2F and 4.4.2I
Do you have any more information on the Handling Matrix related to the New ELV Exemptions and Recommendation 019?
In the file IMDS Steering Committee documentation about the application changes, there is a handling matrix on page 5 relating to when the new ZVEI semi-components and application codes are to be used. Another view of this, in decision tree format, can be found here.
Where can I find the European ELV Directive and the latest version of Annex II?
Here you can additionally find an IMDS Steering Committee document on the application changes for your support (Version: June 2016).