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FAQ - Frequently Asked Questions

Here you can find questions and answers regarding IMDS content and usage in several categories. To see the content of each category and to read the answer to a question, please click on the category/question to expand the content.
 

You find OEM-specific IMDS documentation for suppliers in the Help category "OEM Specific Information" (no longer under FAQ).

 

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What does status "prec" mean on the Sent or Receive Search screens?

How can I check to see if my supplier is registered?

What should I know about Receiving an MDS from a Supplier?

Where can I find information on Sending/Proposing or Releasing an MDS?

How can I use the MDS Request function?

How can I find out the information on the user who rejected my submission?

Why is my customer not seeing my changes in either the Part Number or Description?

What does "Forwarding allowed" mean and how does it work?

 

  What does status "prec" mean on the Sent or Receive Search
       screens?

"prec" means "in process at recipient".

With Release 3.0, IMDS Advanced Interface users had the option of offloading the MDSs in their incoming list to an inhouse system; so some of the checks could be automated. Companies who select this option also have the option of setting the company up for changing the status of incoming datasheets via XML code.

When an MDS has the status "prec", the recipient company has chosen this option and the status will remain "prec" until the recipient company changes it to "acpt" or "recd" via XML code. The users in the receiving company cannot change the status in the IMDS browser.

The sending company cannot delete the MDS or delete the recipient company off the MDS while it is in this status.

 

  How can I check to see if my supplier is registered?

Depending on your user profile, there are different options available to search on your supplier contacts.

All user profiles:

  1. From any Search screen with a Company Search option (supplier or customer)
  2. Click on the + to open the company search screen
  3. Suggest clicking on the Org-Unit radial button as some companies use these
  4. Enter * and part of the company name in the Org.-Unit field
  5. Click on Search
  6. Company contact names can be seen by using the View after selecting a company.

Company Administrator profile:

  1. From the Administration menu, select Trust User
  2. Enter * and part of the company name in the name or Org.-Unit field or * and the e-mail domain in the e-mail address field
  3. Click on Search
  4. The details of a user can be seen by selecting the user and View

This information cannot be used in copy/paste.

 

  What should I know about Receiving an MDS from a Supplier?

Please find the answer in this document.

 

  Where can I find information on Sending/Proposing or Releasing
       an MDS?

Please find the answer in this document.

 

  How can I use the MDS Request function?

Please find the answer in this document.

 

  How can I find out the information on the user who rejected
       my submission?

Some customers have a process that incorporates contact information into the rejection text. However, this is optional. Should you need to know how to contact the person who rejected your MDS:

  1. Go to your Outbox (Sent MDSs) and search out and highlight the rejected MDS.
  2. Right-click on the MDS and choose "Show reject reason".
  3. All the information about the MDS and the user who rejected it is displayed - caution, although the e-mail should be accurate because of password resets, frequently some dialing codes are missing in the phone number.

     

  Why is my customer not seeing my changes in either the
       Part Number or Description?

IMDS has been set up so that a supplier can propose the same MDS to many different customers without the supplier having to make copies and yet each customer will receive their specific purchase part information.

How this works is that in the customer's view, IMDS places the Part number and Description you enter in the Recipient-specific data onto the recipients Ingredients page. In version .01, when you add the recipient, the information from the Ingredients page is copied to the Recipient information. However, when you modify the original version or copy/new version, the information on the recipient page is not updated.

How you should correct a rejected MDS when the MDS was rejected for either a part number or description issue:

  1. Modify the rejected MDS, then go to the Recipient Data screen, highlight the recipient that rejected, modify the data as requested by the recipient.
  2. Hit Save, the recipient status on the highlighted recipient will be "modified".
  3. Either send or propose as originally.
If your customer has not accepted the MDS, ask them to reject.

If your customer has already accepted, you will have to make a copy/new version and go to the recipient screen and make the changes. No changes can be made to an accepted MDS.

 

  What does "Forwarding allowed" mean and how does it work?

Please find the answer in this document.
 


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Here you can download the most recent IMDS User Manual.

Here you can download the User Manual in Czech language.

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Where can I find the European ELV Directive and the latest version of Annex II?

Here you can download the EU ELV Directive 2000/53/EC and the latest version of the Annex II (Version: Nov 2017).

Here you can additionally find an IMDS Steering Committee document on the application changes for your support (Version: June 2016).